How to sync calendars with another person

Share your calendar

1. At the bottom of the page, select

   
   to go to Calendar.

2. At the top of the page, select Share, and choose the calendar you want to share.

   Note: You can't share calendars owned by other people.

3. Enter the name or email address of the person with whom you want to share your calendar.

4. Choose how you want this person to use your calendar:

   • Can view all details lets the person see all the details of your events.

   • Can edit lets the person edit your calendar.

5. Select Share. If you decide not to share your calendar right now, select

   
   .

   Notes: 

   • When sharing your calendar with non-Outlook.com users, such as Gmail users, they will only be able to accept the invitation using an Outlook.com or an Microsoft 365 account.

   • Calendar items marked private are protected. Most people with whom you share your calendar see only the time of items marked private, not the title, location, or other details. Recurring series marked as private will also show the recurrence pattern.

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You can change the permissions you’ve set for a calendar, or stop sharing the calendar completely, by right-clicking the calendar name under Calendars.

1. At the bottom of the page, select

   
   to go to Calendar.

2. Under Calendars, right-click the calendar for which you want to update sharing settings, and select Sharing and permissions.

   

3. Find the person whose permissions you want to change and either choose a new level of permissions or select

   
   to stop sharing your calendar with that person.

Add another person’s calendar to my calendar view

If you receive an invitation to share someone else’s calendar, select Accept at the bottom of the message to add their calendar to your calendar view.

After you add another calendar, you can rename it, change its color, or remove it from your view. To do this, right-click the calendar in the left pane.

Stop sharing your calendar with someone

If you would like to stop sharing your calendar with someone, you can remove his or her permissions.

1. At the bottom of the page, select

   
   to go to Calendar.

2. In the left pane, right-click the calendar you want to stop sharing and select Sharing and permissions.

   By default, your primary calendar is called "Calendar". If you created other calendars, you can select one of them instead. You cannot remove sharing permissions from calendars owned by other people.

3. Choose the person with whom you want to stop sharing your calendar and select

   
   .

   The person is now removed from the list of people with access to your calendar. His or her copy of your calendar will no longer sync to your calendar or receive updates.

Publish your calendar

In Calendar settings, you can publish your calendar so anyone can view your calendar or subscribe to it.

1. In Calendar view, select Settings

   
   > View all Outlook settings.

2. Select Calendar > Shared calendars.

3. Under Publish a calendar, choose which calendar you want to publish and how much detail people can see.

4. Select Publish.

5. If you choose an HTML link, recipients can copy and paste the URL in a browser to view your calendar in a new browser window.

   If you choose an ICS link, recipients can download the ICS file and import it into Outlook. This will add your events into their calendar, but recipients won't automatically receive any updates to your calendar. Alternatively, recipients can use the ICS link to subscribe to your calendar through Outlook. They'll see your calendar alongside their own and will automatically receive any updates to your calendar.

   How do I sync calendars with another user?

   Learn how calendars can be shared..

   In your email, tap the link that says Add this calendar..

   Your Google Calendar app opens..

   In the pop-up that appears, tap Yes..

   Your calendar will appear on the left, under “My calendars.”.

   Can 2 people share the same calendar?

   Anyone who joins your family will see the family calendar when they open Google Calendar on any device where they're signed in. Anyone in the family can see, create, edit, or delete events on the family calendar. Anyone in the family can edit the calendar's name.

   How do I share all my calendars with someone?

   How to share multiple Google calendars with someone, using a simple single link?.

   Open your Google Calendar account..

   Tap on the three lines to open the menu option, select one of the calendars that you want to share..

   Click 'Settings and Sharing'..

   How do I sync calendars on two phones?

   Go to the Calendar app on your old Android phone. Go to More button and select Accounts. Now, you have to add your Google Account and confirm it. Run the Calendar app on your new Android phone and set the Google Account.