Excel files are perfect for any data-related processes, from organization to analytics. However, one thing Excel isn’t that great for is sharing. When it comes to sending large datasets to others, these heavy spreadsheet files can end up taking a long time to load. On the other hand, a PDF is the perfect file format to convert your Excel into. Its universal compatibility makes it the best file for sharing. Luckily, turning your Excel files into PDF is a very quick and easy process. Show
In this article, you’ll learn how to convert Excel to PDF using various methods. Firstly, you’ll learn how to save a copy of your Excel as PDF. You’ll also learn how to change your page setup settings for a PDF version of your Excel that fits on a single page. Finally, you’ll learn how to convert your Excel to PDF using the Adobe Acrobat PDF Maker, and using the Adobe DC add-in in Excel. How to save Excel as PDF?This is possibly the most common way to turn your Excel workbook into a PDF. It may be best to use “Save As” rather than “Save”, so you have your original format as well as the PDF version. This method is best for those using the Excel desktop app. What’s more, you can easily convert your Excel to PDF without a converter. Let’s take a look at how to save your Excel as PDF for both Windows and macOS. Export Excel as PDF for WindowsThe following steps are compatible with the following versions: Microsoft 365, Office 2021, Office 2019, and Office 2016:
If you have any older version of Office, such as office 2010, head to the Microsoft Support page for more information. Export Excel as PDF for MacOSThe method for Mac is very similar to Microsoft:
How to Convert Excel to PDF (Quick & Easy) - Save as PDF Mac Now you have a PDF version of your Excel file. What you may notice, depending on how large your data is, is that your columns are spread across multiple PDF pages, making them difficult to read. There is a simple solution to this - let’s take a look. How to export Excel as PDF as one page?To export your Excel as one page, simply adjust the “Page setup settings”:
How to Convert Excel to PDF Quick Easy Scaling PDF Page Setup
How to Convert Excel to PDF Quick Easy Save as PDF Mac As you can see below, the worksheet now spans across just one page, making it a lot easier to read the data. How to Convert Excel to PDF (Quick & Easy) - Excel to PDF in one page How to convert Excel to PDF with Adobe Acrobat PDF Maker?If you’re working in the online Excel app, you may notice that trying to export your Excel file as a PDF is harder to do. The “Export” feature has been removed in the newer version of the online Excel app. Now, you either have to download a copy of your Excel file (File > Download a copy) and then convert it to PDF using the steps outlined above, or you have to install a tool to convert directly to a PDF. Luckily, Adobe Acrobat offers the exact tool you need to create a PDF version of your Excel within the online app. This also works within your desktop app too. In order to use the Acrobat PDF Maker, you must have a subscription to the Adobe Acrobat paid version. If you have this, you’ll have access to Acrobat in your Excel toolbar. How to Combine Multiple Excel Files Into OneDiscover the most popular methods used to manually or automatically combine multiple Excel spreadsheets and data inputs into one master file READ MORE Convert Excel to PDF using Adobe Acrobat PDF Maker
You can open the PDF using Adobe Acrobat Reader, where you can use additional features to edit, sign or comment on the PDF. Convert Excel to PDF using Adobe Cloud Document add-inDon’t have the paid Adobe Acrobat tool, but have Adobe Creative Cloud? You can use the Adobe DC add-on in Excel to convert your Excel files to PDF.
How to Convert Excel to PDF (Quick & Easy) - Adobe Acrobat Excel add-in
How to Convert Excel to PDF (Quick & Easy) - Adobe Document Cloud Create PDF How to automate your data on top of Google Sheets?
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Limited Time Offer: Install the Layer Google Sheets Add-On today and Get Free Access to all the paid features, so you can start managing, automating, and scaling your processes on top of Google Sheets! ConclusionLearning how to convert your Excel files into PDF is a common need for the majority of Excel users, especially when it comes to sharing your data with others. Excel makes it easy to save your .xlsx files into a variety of file types, including PDF. However, depending on your version of Excel, you may prefer to use an intelligent tool like Adobe Acrobat that can be used across all Excel types, and offer extra features to customize your PDFs. By the end of this article, you should know how to save a copy of your Excel as a PDF, alter the page setup settings to add your spreadsheet onto one page, and finally, use Adobe tools to create PDFs from your Excel sheets. Interested in more spreadsheet-related insights? Read some of our most recent articles:
How do I make an Excel spreadsheet into a one page PDF?How to export Excel as PDF as one page?. Head to File > Page setup…. Under “Scaling”, select the “Fit to” option.. Add “1” to “Pages in width” and “1” to “Tall”.. Click “Ok”. ... . Now head to File > Save As.. Select “PDF” for your format and adjust the other settings to your preferences.. Click “Save”.. How do I save an Excel spreadsheet on one page Mac?On the Page Layout tab, select Page Setup. Under Scaling, select Fit to, and type 1 in both the page(s) wide box and page(s) tall box. Select OK.
How do I save an Excel spreadsheet as a PDF without cutting it off Mac?Save Excel as PDF without cutting off on Mac, using Numbers:. Open a Finder window and find the Excel spreadsheet that you want to convert to PDF. ... . When your file is opened in Numbers, click "File" and select "Export To" > "PDF". ... . Specify conversion options.. Enter a name for your PDF and select a folder to save it.. How do you make an Excel spreadsheet into a PDF on Macbook?If you're on a Mac computer, making a PDF from an Excel file can be completed through the Save As menu item.. Go to File > Save As to open a pop-up box for saving the Excel document.. Next to File Format, at the bottom of that window, choose PDF. ... . Select Save to convert the Excel file to PDF on your Mac.. |