If you manage your schedule on the go, you aren’t alone. 37% of U.S. adults use their mobile phones for calendar management. Considering that Apple holds 47% of the U.S. smartphone market share, creating, managing, and sharing calendar events on iPhones and iPads is routine. Show
However, software updates, like the release of iOS 15 and iPadOS15 in late 2021, can change the way apps like iCalendar look. To help you manage your work and personal schedules on the go, we’ve rounded up step-by-step instructions for managing calendar events as an iPhone or iPad user. If you want a guide to using iCalendar on your Mac, check out our Apple Calendar user guide. Helpful iCalendar settingsBefore we get into tutorials for managing the calendar on your iPhone or iPad, there are a few settings you need to have enabled. To get the most out of your iCalendar, you need to sync it with your iCloud account:
It’s also helpful to note most of the actions we’ll review below only work for calendars synced to your iCloud account. That means you may not be able to share or edit calendars synced from elsewhere, like your Google account, with the same steps. If you need to learn more about setting up your device, it’s best to consult the iPad user guide or iPhone user guide for troubleshooting. Generally, you can follow iPhone calendar instructions for your iPod Touch, too. How to create an iCloud calendar on an iPhone or iPadAbout 55% of people use mobile phone internet to stay in touch with friends and family, and 28% use it for organizing day-to-day life. Consider creating iPhone calendars for different categories if you find yourself balancing work and personal events.
How to make an iCloud calendar public on an iPhone or iPadIf you plan to share your iPhone calendar with coworkers, friends, or family, you can update sharing settings.
Suppose you want to easily share your availability and manage multiple calendars with one tool. In that case, Calendly can help you do it. Calendly integrates with popular calendar services like Google Calendar, Outlook, and, of course, iCloud so that you can manage several calendars in one place. If you want to share your calendar with a specific person or group of people from your Apple device, you can do the following:
You can also tap the “Share Link” tab on the calendar information page to generate a link to send to collaborators. Every iCloud user you added to your list will now receive a calendar notification asking them to accept your invitation. Once accepted, they’ll be able to view and edit the events on the calendar you’ve shared. Every iCloud user you added to your list will receive a calendar notification asking them to accept your invitation. Once accepted, they’ll be able to view and edit the calendar. If you use Calendly, you can automatically schedule time buffers so you don’t overbook yourself. Calendly even adjusts to your time zone so everyone’s on the same page. How to create an iCloud eventCreating a new calendar event on your iOS device only requires a few taps:
If you schedule the same type of event often, like a one-on-one debrief with a team member, you can save time by setting up an event type with Calendly. You can set parameters like event length, the number of participants, and location in a few clicks. The next time you need to schedule a particular event, you can share a link to a scheduling page dedicated to that event type.
If the details of your meeting change along the way, you can edit events on your iPhone or iPad. How to edit an iCloud event from your iPhone or iPadEven though editing an event is a quick fix, the time spent reworking your schedule can add up. The average worker spends over 24.4 minutes a week canceling and rescheduling one-on-one meetings on their calendars. That’s more than 21 hours in a single year! Calendly makes it quicker to cancel, reschedule, and update events without any back and forth messages between attendees. If you want to share a mobile iCalendar event with someone, you can either add them as an invitee when you create the event or send an invite later. To add them as an invitee when you create an event:
If you need to add an invitee after creating an event, tap the event, tap “Edit,” and use the same steps as above to add invitees. Did your schedule open up and you can make an event after all? You can view and update a previously declined iCalendar event from your iPad or iPhone by:
How to accept an iCloud event invitation on your iPhone or iPad
If you accept the event invitation, it’ll appear on your calendar. If you respond maybe, your calendar will prompt you to respond again at a later date. With the rise of distributed and remote workforces, a master calendar where everyone can see events is particularly important. Suppose you’re trying to organize a group meeting with employees scattered across the United States, for example. In that case, you need to know that everyone will be signing in at the right time. Calendly makes that easy with team pages. Team pages let you assign meetings to individual team members, track responses, and display the entire team’s availability in one place. Need to manage upcoming events across multiple calendars? Here’s how to do that on your Apple device: Here’s how to do that on your Apple device:
If you’re receiving too many notifications for a shared calendar, you can update communication preferences. Navigate to your iPhone or iPad’s “Settings” page.
How to use family sharing with iOS You can use the family sharing function in iOS to create a calendar specific to a certain group of people. This feature lets you share books, movies, photos and more with the people in your family group, in addition to calendar events. You can add up to six family members, but you have to enable permissions for family sharing before you can use it. To set up family sharing:
To start adding members to your family calendar:
Once family sharing is set up, you can use it to share events with your family group. To share events with your family group:
After you’ve added the event, everyone in your family group will be able to see it. They’ll also get notifications linked to the event, so everyone knows when and where it’s happening. Make calendar sharing easier with CalendlyWhether you use iOS or Android, Calendly makes it super simple to keep track of appointments and events. Its feature set is designed to make everything from scheduling interviews to setting up your next Zoom meeting easier. Program your availability into the app and never double-book again. Manage remote teams more efficiently. Even customize your profile and email correspondence with your company's branding. With Calendly, you can manage all your calendars with a single tool and make sharing easier than ever. How do I share an entire apple calendar?Share a calendar publicly. In Calendar on iCloud.com, click. to the right of the calendar name in the sidebar, then select Public Calendar.. To invite people to view the calendar, click Email Link.. Type one or more email addresses in the To field, then click Send.. Can I send my Apple calendar to someone else?In the Calendar app , you can share an iCloud calendar with other iCloud users. When you share a calendar, others can see it, and you can let them add or change events. You can also share a read-only version that anyone can view but not change.
Why can't I share my Apple calendar with someone?Make sure that your card in Contacts includes all of your email addresses. If the email address you used to send the invitation isn't listed, Calendar might not recognize you as the person who created the event or calendar. See. Make sure you're using the correct email addresses by sending an email to each invitee.
How do I send a calendar date to someone?Select the Calendar, click HOME, click Share Calendar, and a sharing invitation opens. Add the people you want to share the calendar with on the To line. Next, check this option so recipients can add, edit, and delete items. Then we'll click Send, and Yes.
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