How to insert blank cells in Excel

Sometimes, you may need to dynamically insert blank rows between each of the existing rows into your Worksheet. Although blank rows are generally bothersome, in some situations, the final formatted version of your report requires them to separate data. This tip will help you quickly insert blank rows between multiple data lines. If you want to use VBA to do this, see this VBA code.

Create a helper column. Enter 1 and 2 in the starting cells (D1, D2), grab the fill handle and drag it to the last data cell (D8).
Now copy the series (D1:D8) in the helper column and paste the range just below the last cell (D9:D15).
Select the Helper data.
On the Home tab, in the Editing group, click Sort & Filter button, then click Sort Smallest to Largest.
When we click Sort Smallest to Largest, the screen will display a warning window, in Sort Warning window, select Expand the selection, then click Sort to close the warning box and sort our data.
You will see the results. Empty rows will appear between the lines with data.
Select and delete the helper column.
Final results.

Question: If you want to insert two or more blank rows between existing rows, how to do it? It's very easy, in step 2, copy and paste helper data two times.

Video training

When you need to quickly insert 10 blank rows between Row 2 and Row 3 or insert 10 blank rows above specific row in Excel, how would you do? Usually you may insert each blank row one by one. This article focuses on tricky ways to insert multiple blank rows or columns quickly in Excel.

Insert multiple blank rows or columns with Insert feature

For example, we need to insert 3 blank rows between the Row 4 and Row 5 in a worksheet, we can apply the Insert feature to finish the work.

1. Select 3 entire rows below the Row 4. (In my case, I select from Row 5 to Row 7 as below screenshot shown.)

2. Click Home > Insert > Insert Sheet Rows (or Insert Sheet Columns as you need).

Note: You can also right click the selected rows, and select Insert from the context menu. See screenshot:

Then it will insert 3 blank rows below the Row 4 at once. You can insert multiple blank columns with same way. For example, you can quickly insert 10 blank columns before Column 3.

Normally we can insert blank rows easily by selecting rows, right clicking, and select Insert from the context menu in Excel. But with Kutools for Excel's Insert Blank Rows & Columns feature, you can easily insert multiple blank rows or columns between two selected rows or columns in Excel. What's more, this utility also supports insert blank rows/columns between every n rows/columns in bulk. Full Feature Free Trial 30-day!

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Insert multiple blank rows or columns quickly with hotkeys 1

We still take the example of inserting 3 blank rows between the Row 4 and Row 5. In this method, I will introduce hotkeys to quickly achieve the mission.

1. Select 3 entire rows below the Row 4. (In my case, I select from Row 5 to Row 7.)

2. Holding the Alt key without release, press I key and R key successively.

Now 3 blank rows are inserted between Row 4 and Row 5 immediately.

Notes:
(1) To insert multiple blank columns, please select multiple columns firstly, and press I key and C key successively while holding the Alt key.
(2) Pressing the F4 key will repeat the last action and insert 3 rows each time.

Insert multiple blank rows or columns quickly with hotkeys 2

You can also apply the hotkeys combination of Ctrl + Shift + + keys in the mail keypad to insert multiple blank rows or columns easily.

1. Select 3 entire rows below the Row 4. (In my case, I select from Row 5 to Row 7.)

2. Press Ctrl, Shift, and + keys at the same time.

Notes:
(1) To insert multiple blank columns, please select multiple columns firstly, and then press Ctrl, Shift, and + keys together.
(2) Pressing the F4 key will repeat the last action and insert 3 rows each time.

Insert multiple blank rows or columns quickly with Kutools for Excel

Is there a way to insert multiple blank rows or columns, without neither accounting and selecting proper amount of rows nor pressing F4 repeatedly? Yes, the Kutools for Excel's Insert Blank Rows & Columns tool can help you deal with it conveniently.

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After installing Kutools for Excel, please do as below:

1. Select the Row 4 and Row 5 in this case, and click Kutools > Insert > Insert Blank Rows & Columns, see screenshot:

2. In the Insert Blank Rows & Columns dialog box, choose the Insert type you need. Enter 1 in the Interval of box, and enter 10 in Rows box of the Options section. See screenshot:

3. Then click OK, and 10 blank rows are inserted between the Row 4 and Row 5 at a blink of eyes.

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Insert multiple blank rows/columns between each row/column

Kutools for Excel’s Insert Blank Rows & Columns feature can also insert multiple blank rows or column between every n rows or columns easily in a selection.

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1. Select the range you will add multiple blank rows or columns between every n rows or columns, and click Kutools > Insert > Insert Blank Rows & Columns.

2. In the Insert Blank Rows and Columns dialog, please:
(1) Check Blank rows or Blank columns option as you need;
(2) Specify the interval as you need. For example, you need to insert blank rows between every 2 rows, please enter 2 in the Interval of box;
(3) Specify the number of blank rows you will enter between every n rows or columns in the Rows box (or Columns box).

3. Click the Ok button.

Now you will see the specified number of blank rows or columns are inserted at the certain interval of rows or columns in the selection.

The Insert Blank Rows & Columns feature of is handy to insert multiple blank rows/columns between two or every n rows/columns. Have a Free Trial!

Insert multiple blank rows/columns between multiple rows/columns randomly

This method will introduce the Sort Range Randomly feature to insert multiple blank rows or columns between multiple rows or columns easily in Excel.

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1. Select the range you will insert blank rows (or columns) randomly, and the blank rows below the range (or blank columns right to the range). See screenshot:

2. Click Kutools > Range > Sort Range Randomly. See screenshot:

3. In the Sort Range Randomly dialog, please check the Entire rows (or Entire columns) option under the Sort tab, and click the Apply button.

Now the selected blank rows (or blank columns) are randomly inserted into the specified range. See screenshot:

This handy Sort Range Randomly feature can sort cells in selection, each row/column, and select certain number of cells/rows/columns in the selection too. Have a Free Trial!