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Requirement: Configure IRM in SharePoint Online. Information Rights Management (IRM) Polices in SharePoint Online protect sensitive content from unauthorized users by preventing users from printing or saving copies of a file. Information Rights Management can be applied to Office documents such as Word, Excel, PowerPoint, PDF, and XPS files. Unlike SharePoint On-premises, you don’t have to install anything to implement IRM as Office 365 comes pre-installed. IRM settings are scoped at the list or library level. However, You must activate the Information Rights Management Service for the organization from the Office 365 admin center first before IRM can be applied to the SharePoint library or list. To activate IRM in Office 365, follow these steps: Office 365 provides IRM service through Azure Active Directory Rights Management included in E3 and E4 plans. Once IRM is enabled at the Office 365 admin center, the next step is to activate IRM in SharePoint Online. This will enable the IRM service to document libraries in the tenant. Wait for some time. It took me 30 min! Once IRM settings are enabled at the tenant level, site owners can protect their documents with IRM. To apply IRM encryption to a document library, do the following: You can click on “Show Options” to expand IRM Library settings and select the restrictions that have to be applied for documents in the library and click on the OK button. Once the IRM is enabled for a list or library, any supported file in that library can be protected. Similarly, When you enable IRM for a list, rights management applies only to files attached to list items (But not to the list items!) IRM needs to be configured in every list and library you want to protect. Please note, IRM protected documents cannot be edited in the browser. Also they do not support co-authoring! Every document you upload to SharePoint gets encrypted, and when you try to open any of those encrypted documents, it authorizes your credentials with Office 365 security servers. So, you can specify what each user should be able to do with this document to protect against any accidental leakage of your information. You’ll see a “Restricted Access” message when people download files in an IRM-enabled list or library.
Salaudeen Rajack – SharePoint Architect. Primarily on Infrastructure, Operations, Administration and Architecture! Want to contribute?
With Office 365 and Information Rights Management, you can set permissions on your emails or office files to help keep company data secure. I’m going to show you how to apply an Information Rights Management policy to an email in Outlook. First, open a new message window. Then, select the File tab from the ribbon, and from the Info pane, select the dropdown labeled Set Permissions. I’m going to choose the Do Not Forward option. Outlook will tell me what this policy entails, and I can hit the Back arrow to return to my message. Outlook will let me know at the top of my message that my policy has been applied and which permissions it will restrict or allow. I’m going to send this to myself, so we can see how a message that’s been sent with restrictions looks when it arrives in your inbox. I’m also going to send it to a Gmail account, so we can see how it appears when looked at by a non-Outlook or external user. Here’s the message I’ve just sent, and this red icon here indicates that this message has been received with restrictions. Since I’m the one who sent this message, I will still be able to forward it, but if you tried to forward a message you received with this policy applied, you would get a popup dialogue box letting you know that this action is not allowed. IRM can also stop recipients from taking screenshots of your message. I’m going to click on this message from a coworker, which you can see by the icon here, has a restriction applied. I am currently recording my screen, so as soon as the message is in view, my recording turns black, preventing me from capturing any of the content in his message. I am able to record the screen in my own message because I have rights to the content as the message creator, so when I click back on my own message, the recording will return. It’s worth noting that this only works with the Outlook Client, so if your recipient is using the OWA app or another mail service—like Gmail, they will not have forwarding abilities, but they might still be able to capture the content in the body of your message. It’s always a good idea to make sure you’re sending confidential information only to a trustworthy source. Even if they’re using the Outlook client, nothing can prevent a recipient from recreating your content manually. Now I’m going to navigate to the Gmail account where I’ve sent this message, so we can see how this works without the Outlook client. In Gmail, I’ve received a notification about the email with a link to view the message. When I click Read the Message, I have two options. I can either Sign in with Microsoft or Sign in with a One-Time Passcode. Your recipient can choose Sign in with a One-Time Passcode. They’ll get this page that lets them know to check their inbox for the code. I’m going to go back to the Gmail inbox, copy the code, and enter it here to see the message. And here is the message I sent. You’ll notice that I am able to reply in this window, but the Forward option is greyed out. That’s how you apply an Information Rights Management policy to a message in Outlook with Office 365.
XINSTALL BY CLICKING THE DOWNLOAD FILE The Enterprise Office 365 version comes with the IRM (Information Rights Management) feature. It allows the users to control the security of their data and prevent unauthorized users from printing the documents. However, at times while setting up the IRM you may see the Configuring your computer for information rights management window stuck without any progress. The Configuring your computer for information rights management stuck issue is not common but not a rarity either. If you are also troubled by this issue, here is how to fix IRM configuration stuck issue in Windows. Fix configuring your computer for information rights management stuck1. Log Out of Microsoft Office Apps
Microsoft brings 2 TB OneDrive storage option to Office 365 users 2. Run Office 365 Troubleshooter
3. Check Authentication Issues
To setup Information Right Management for Office 365, you need to have admin privileges. If not, ask the admin to make necessary changes and setup IRM for Office. This should help you to resolve configuring your computer for Information Right Management configuration stuck issue in Office 365. RELATED STORIES YOU MAY LIKE:
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